In the employee profile, you will find not only the master data but also various other information that varies depending on the modules booked. The individual areas of the profile are accessible on the right-hand side under the following tabs:
Construction
Further training : Shows all further training courses, e-learnings and Learning Journey with current status.
Goals : Lists the goals assigned to the employee and their progress.
Conversations : Shows all conversations in which the employee participates.
Competencies : Lists the assigned competency profiles and recent assessments.
Feedback : Allows you to create 1:1 or 360° feedback and access past feedback rounds.
Exceptions and optional modules
Mandatory training: These can be defined in the “Mandatory training” add-on and displayed or hidden in the static permissions.
Development Paths : Can be activated in the “Development Paths” add-on.
Mail log : Viewing sent emails can be activated via static permissions.
Employee inquiries : Access to self-registrations, application requests and training requests from employees.
Notes : View profile notes via the Employee Notes add-on.
Stars : The overview of the collected stars can be activated via the add-on “Stars/Rockets/Points”.
To-do list: An overview of the assigned to-do lists can be activated via the “To-do lists” add-on.
Edit profiles
Data in employee profiles can be edited as long as the role allows this within the shared data fields.
Notice
Please note that manually changed data could be overwritten by a file import if the change is not also made in the master data source.
Deleting a profile
To delete a profile, click on the gear icon for that profile and then select the delete icon. Deleting a profile also removes the person from all training and reports, and it deletes all conversations that that person is involved in. This process is final and should be done with caution. 
Inactive employees
Inactive employees are no longer displayed in certain areas, such as the "Employees" menu or the archive of a reset e-learning course. They are still visible in areas such as the mandatory training report and the participant list of an e-learning course.
Employees can be set to “inactive” through a manual setting or via the contact import rules.
Send new password
If an employee does not have access to his or her login data, the HR role can send a new password.
Proceed:
- Go to the relevant employee profile and scroll to the end in the “Employee Data” section.
- There you will find a key symbol that you can use to send a password recovery link.
The employee receives an email to the registered address and can use it to reset his password.
Add profile picture
Employees can independently add a profile picture to their employee profile.
Proceed:
- Click on the “Image” icon in the employee profile.
- Select the “Edit File” option and add the desired profile picture.
- Finally, click “Save” to save the image.
